Sons of Confederate Veterans

Early Camp Constitution and By-laws



Preamble:

As we, the Charter members of the General Jubal A. Early Camp 556, Sons of Confederate Veterans, unite in bonds of brotherhood and seeking the perpetuation of our Southern Heritage, we submit ourselves fully to the Charge of Gen. Stephen D. Lee:

“To You, Sons of Confederate Veterans, we will commit the vindication of the cause for which we fought. To your strength will be given the defense of the Confederate soldier’s good name, the guardianship of his history, the emulation of his virtues, the perpetuation of those principles he loved and which you love also, and those ideals which made him glorious and which you also cherish.”

Time has not dimmed this vision, nor have the echoes of these spoken words faded from our hearts. They reverberate within us today as loudly and as clearly as at the moment they were spoken. We have no mission which extends beyond this commission; we commit ourselves, fully and faithfully, to fulfill this charge to the best of our abilities.

In all things let us submit ourselves to the faith of our forefathers who found the strength, courage, and eternal hope through all suffering and adversity in His Word. By Providence we are today citizens of the United States of America, and subject to its lawful authority. We, as members of the General Jubal A. Early Camp 556, shall fully and faithfully perform duties as citizens as prescribed in the Sons of Confederate Veterans Constitution.

Article I – Name

This Camp shall be known as the General Jubal A. Early Camp 556, of the Florida Division, Sons of Confederate Veterans.

 

ARTICLE II. Nature

The General Jubal A. Early Camp #556 shall be strictly historical and benevolent, non-political, and non-sectarian.

 a. Said organization is organized exclusively for charitable, religious, education , and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 b. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Not withstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code. 

 c. In the event of dissolution or final liquidation of the Camp, the Camp’s charter and any flags or emblems shall be turned over to General Headquarters of the Sons of Confederate Veterans. None of the property, nor any proceeds, shall be distributed to or divided among any of the officers or members or inure to the benefit of any individual. Instead, after all Camp liabilities and obligations have been paid and discharged, the residual assets, including all moneys, real or personal property, investments, credits, endowments, financial records, and any other appurtenances, or things pecuniary value of the Camp, shall be turned over to the Florida Division.  The Camp may recommend the use for these funds.

Article III – Rules of Membership

1. All male descendents, lineal or collateral, of those who served in the Confederate Army or Navy and who fully meet the membership requirements of the International Sons of Confederate Veterans may be admitted to the Camp as full members. Only active members of the Camp in good standing shall have the rights of voting, holding office, or being selected as delegates or alternates to International or Division Conventions.

2. Affiliate, non-voting, membership for males or females is recognized through an auxiliary organization known as the Friends of the General Jubal A. Early Camp 556.

3. All applications for membership shall be reviewed by the Enlistment Officer and adjutant. Approval results are determined by personal qualifications and SCV mandates. The Enlistment Officer will recommend or reject acceptance of the applicant.

4. Membership shall be retained so long as dues are current. Dues are due as of August 1 each year and are considered delinquent as of February 2 of the following year. Only full members in good standing may vote on Camp policy or hold an officer position.

5. Membership privileges may be revoked for failure to pay dues, for acts considered disruptive to the Camp or disparaging to Southern heritage, or for behavior which brings reproach upon the Camp or the Sons of Confederate Veterans. Disciplinary action may be referred to the Disciplinary Board by the Commander or by the membership by 2/3 vote at any Camp Business Meeting. The Commander may temporarily apply sanctions and/or suspend the membership privileges of a member pending resolution by the Disciplinary Board. Notification to the member facing disciplinary action will be made by certified mail which will be postmarked 15  days prior to the day of the hearing.

Article IV– Officers and Elections

The standing officers of the Camp shall be Commander, 1st Lt. Commander, Chaplain, Judge Advocate and Adjutant.  These officers are elected for 2 year terms with elections held during April of even numbered years. Balloting is normally secret, but a voice vote may be held for positions in which the candidate is unopposed. Vacancies in the Officer Corps may be filled by the Commander. An Officer so appointed shall serve until the end of his predecessor’s unexpired term.

Offices of 2nd Lt. Commander, 3rd Lt. Commander, 4th Lt. Commander, Paymaster, Quartermaster or any other office, may be created by the will of the Commander or the camp and the vacancy filled by election at a normal business meeting

Article V – Duties of Officers

1. The Commander shall chair all business meetings of the Camp (but may delegate the chair for any meeting), fill vacancies occurring in office, appoint all committees, serve as ex-officio member of all committees except the nominating committee, and shall be the chief executive officer of the Camp. Upon his election the Commander shall appoint Aides-de-Camp or other appointed positions and they shall serve at the pleasure of the Commander.

2. Any Lt. Commanders, in descending order shall, in the absence or at the direction of the Commander, perform the duties of his office. They shall assume other duties as directed by the Commander.

3. The Adjutant shall keep all camp records including minutes of Camp business meetings and maintain complete and updated roster of all members and Friends. He shall handle member issues including transfers, demits and documents from National Headquarters. The Adjutant is responsible for financial deposits resulting from donations and fundraising. He shall assume other duties as directed by the Commanding Officer.

4. The Chaplain shall be responsible for maintaining a Christian atmosphere in all Camp activities. He will offer an invocation and a benediction at all such meetings. He will be responsible for ministering to those members who are sick or are in need of spiritual counsel. He shall be the spiritual leader of the Camp. He shall assume other duties as directed by the Commander.

5. The Judge Advocate shall act as Parliamentarian at all Camp meetings and shall preside over all disciplinary hearings and elections. Elections shall be the sole providence of the Judge Advocate. He shall perform other duties as directed by the Commander.

6. The Quartermaster is responsible for all Camp Supplies including tent, flags, display accoutrements and their storage during time of inactivity. All of the above mentioned are kept neatly within the Camp trailer and dispersed when required. He shall also perform other duties as directed by the Commanding Officer.  Aides-de-Camp or Appointed Positions:

1. The Colour Captain shall be responsible for the organization and training of the Colour Guard. He shall conduct the Guard in all ceremonies and shall be responsible for ensuring that an appropriate stand of colours is present for all meeting and ceremonies.

2. The Enlistment Officer shall be responsible for assisting in the recruitment of new members. He shall be responsible for following all leads on prospective members. He shall assist in completing research to prove membership eligibility.

3. Communications Officer

4. Newsletter Editor

5. Webmaster

6. Chief Engineer

Article VI – Succession

Succession will be in this order within the Camp Officer Corps: After Commander, 1st  Lt. Commander, subsequent Lt. Commanders, Adjutant, and then Chaplain.

Article VII – Committees

1. The Finance Committee shall oversee all Camp expenditures. This Committee will be chaired by the 1st Lt. Commander and will include the entire Officer Corps.

2. The Audit Committee shall be made up of three men appointed by the Finance Committee to perform an annual end of the year (beginning June 1 and ending May 31) audit of the books. This Audit Committee will be comprised of two members at large and one officer of the Camp (other than the Paymaster).

3. The Nominating Committee shall be comprised of 5 members, three from the Standing Officers and two from the membership at large. Excluded form this committee will be the Commander and any Lt. Commanders. Additional nominations may be made by any member in good standing, speaking from the floor at the time of election. The proposed candidate must accept his nomination, before being included in any subsequent balloting, and the nomination must be seconded by another member. The Nominating Committee will provide a recommended slate of candidates during the business meeting prior to the April election in the even numbered year and that slate will be published in the newsletter prior to the election.

The Commander shall appoint this committee.

Article VIII – Amendments

These Bylaws may be amended at any regular meeting of the Camp by a 2/3 vote of those present, provided that the amendment has been submitted in writing at the previous regular business meeting or posted on the Camp website and disseminated by email at least 30 days before the next business meeting. Amendments shall become effective upon adjournment of the meeting at which they are adopted. Any Amendment which is in conflict with the Constitution or the Standing Rules of the International Sons of Confederate Veterans or of the Florida Division, SCV shall be deemed null and void.

Article IX – Meeting Requirements

1. Any organised meeting which includes Supper/Program or business will be held a minimum 4 dates annually with the understanding the date and time may be altered by the Commanding Officer to accommodate speaker and camp priorities.

2. Business meetings will be held at least three times per calendar year. Ideally, their occurrence will alternate monthly with the Fellowship or Program meetings. Because of pressing need the Commander may call a Special Business Meeting out of the normal routing given that a mailed notice to all Camp members is postmarked 10 days prior to the scheduled meeting.

3. Officer Calls may be called at any time by the Commander, for the benefit of the smooth operation of the Camp. In addition to Officers, Aides-de-Camp, full Camp members or Friends of the Camp may be invited to attend. Officer Calls will never replace the function of the Camp Business Meetings.

Article X – Parliamentary Authority

The rules of procedure at any Camp Business Meetings are set forth in Roberts Rules of Order, Newly Revised, except wherein they may be altered by the assembly. It is the responsibility of the Judge Advocate to insure that proper protocol and procedures are followed and to advise during the conduct of these meetings. Camp Officers who may preside at these meetings should work to gain a familiarity with rules and procedures.

Article XI – Decorum and Discipline

1. This Camp is established to maintain and promote pride in our common Southern Heritage. It is an organization for Southern Gentlemen. With the exception of Business Meetings, which require membership to participate, all meetings are open so that family and friends are both welcome and encouraged to attend. All such activities are to be conducted as family affairs and members should always act accordingly. Business Meetings are to be conducted in accordance with Robert’s Rules which are designed to ensure proper conduct, even as controversial matters are considered. Individuals who have difficulty in maintaining proper decorum shall be excluded from such meetings.  Members are expected to deal with internal Camp issues through the prescribed procedures. Members shall not disparage or insult fellow members, the Sons of Confederate Veterans, the symbols of Southern Heritage or conduct themselves in such a manner as to cause conflict within the Camp. Said conduct amounts to conduct unbecoming a member of the Camp, and invites disciplinary action.  Members who fail to abide by the decorum requirement may be brought before the Disciplinary Board.

2.  The Disciplinary Board shall consist of the Judge Advocate and First Lt Commander. Both officers will choose one member at large and may recommend suspension of member in question. In the event of a tie the Commanding Officer will be the deciding vote. The Board is empowered to temporarily suspend privileges and  bar member from all camp meetings and functions. Such suspensions may only exist until the next business meeting and at that time the Board may recommend withdrawal of membership or other sanctions. Such actions require a majority vote of the membership present. 

3.  Any officer may be removed from office by vote of the members present ay any special meeting called for that purpose. No vote on removal of any officer may be taken unless 15 days prior notice has been given in writing to the officer in question for the reasons pending his removal of the time and place of the special meeting. At that time a ballot on his removal will take place and upon a 2/3 vote he may be suspended from office. During this special meeting the officer will be given a full hearing. 

Amended: 9 August 2014